These fields form the basis of your student record and allow you to easily identify the student when placing them with a host employer.
Student Details
These are the basic contact details needed to set up a student profile and include key information needed for much of what we will be doing in Pathways. Apart from the normal name/phone/email you would expect there are two fields that might need some explanation as to their use:
- Mailing Title - this is an optional field and is used by some customers where they wish to not address letters to a single guardian or parent, even though that's all that is recorded in the student record. For example "Mr and Mrs Depp"
- Emergency Contact - in some states of Australia the placement agreement forms ask for you to indicate an emergency contact that may or may not be the same as the Parent/Guardian. This field is a normal text field and there is a function to automatically copy in the linked guardian details if applicable.
Management Details
These are the basic nuts and bolts for the record and you will rarely need to edit these.
- Status - typically Active until the student leaves your program
- Office - this is more common where you are operating in a cluster of schools and have multiple sites - in most cases this will just be "School Campus"
- Coordinator - defaults to the Pathways user that entered the record, but can be changed if you are wanting to attach a different coordinator or user to a student.
- Registration Date - automatic - the date the record was created.