Within your Pathways account you can include one or more Courses that are used elsewhere in the system including:
- Attaching one or more courses to a student's profile
- Attaching a course to a placement if it's structured or related to a qualification
- Attaching a course to an RTO Provider or School to indicate their offering
A course, program or qualification could be any number of things, but within most customers it is:
- A course being delivered by the school if they are an RTO/Provider
- A course being delivered by an External RTO/Provider
- A course being delivered by TAFE (same as above in practice)
- A qualification, experience or certificate by an external provider where you wish to record participation in a more structured course-like way (for example a safety certificate or similar)
How to Edit the Course List
Before we can attach a course or qualification within your general Pathways functions, we first need to make sure our reference list of courses is up to date. This is done via the SETUP menu:
On the SETUP home page you will see a link to edit the Courses:
Within this screen you can add/edit/archive courses and qualifications that are available elsewhere in Pathways. For example if you added a new course to this list now, that would appear as an option in the "Courses" tab of a Student profile straight away.
Extra Course Fields
Within the course add/edit popups you will notice some extra fields beyond the typical status, code and name you would normally list. These are all optional, and for most schools you may not need to enter many/most of them unless you have a specific reason, report or process that needs this info later.
- Course Days(s) - this allows you to attach one or more days that the course is generally delivered. The most common example use of this is the TAFE at School programs where a day in the week is when the student is offsite.
- Course Cost - most commonly used by TAFE in Pathways, if there is a cost you wish to document you can do this in the course cost field.
- Year Levels - you may wish to indicate which year levels this course or program is available to.
- Type - handy to indicate the context of the course or program - for example Diploma, Certificate II or II, or just "TAFE Course" - it's a category if you have many internal or external courses being delivered.
- Department - most commonly used within TAFE where you wish to indicate which department is responsible for the course delivery.
- Industry - most commonly used within TAFE to indicate the general industry the course sits within to allow easy student applications and registration when they know the industry but not the specific course.
What Does Archiving a Course Do in Practice?
If you Archived an existing course record in the setup screen, it would maintain any history of that course attached to students or placements in the past, but it would not appear if you wanted to add that course to new records. An example of this may be a training package change to a description or code - you would archive the existing record, add the new course and then use that in the future.